WC Board Moves Forward on New ERP System

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June 14, 2018

The Weatherford College Board of Trustees authorized college administrators to enter into a contract for a new enterprise resource planning (ERP) system with Ellucian, a higher education technology solution company, during their meeting Thursday afternoon.

An ERP system is an integrated suite of applications that manages the college’s core business processes including admissions, financial aid, student life, the budget, payroll, human resources and more. The system provides a continuously updated view of transactions and performance while using a common database.

“The ERP system currently in place at WC was installed more than 20 years ago and does not operate using a modern integrated database,” explained Greg Shrader, WC’s director of technology services. “It has served the college well over the years, but currently represents a barrier to integrating with other systems, providing actionable information for process improvement and institutional effectiveness, and ultimately improving student success rates.”

The new system, Ellucian’s Colleague product, is the highest ranked product based on award ranking criteria from the request for proposals and, according to Shrader, represented the best value for WC.

Ellucian has been solely focused on the higher education market since 1968, and the Colleague ERP system is implemented at more than 650 institutions worldwide and is the choice for 41 Texas higher education institutions. Approximately 300 community colleges across the country use Ellucian.

This new system will benefit WC in a variety of ways including streamlining business processes and eliminating redundancies.

“It’s an adaptive and sustainable technology that can scale and flex as the college grows and as solutions and user expectations evolve,” Shrader said. “The technology will effectively serve the college today and into the future.”

The total cost to implement the new ERP system is $2.1 million and has been divided across three budget years. It also includes an ongoing annual subscription cost of $520,000.

Contact:
Crystal Brown Woerly, Coordinator of Public Relations
(817) 598-6274

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